when company change sound address, it must carry out legal formalities. There decision partners must be notified by a registered office transfer report. This document must be dated and signed by the legal representative or by all those present at the meeting. Foundation-company-ricard provides information on this subject and offers you models free depending on the legal form of your company (SASU/EURL, SAS, SARL, SA, SNC, etc.).
Content of a registered office movement report
The location of the new headquarters and changes to the statutes
Of course, the record must mention thelocation of new headquarters. This may be company-owned or company-leased. In the latter case, different options are possible: commercial lease, commercial domiciliation or in the executive's living quarters.
It is also important to specify the data from which the change of head office comes into effect, as well as the article of the statutes which will be modified (number). In addition, the report must clearly indicate the new formulation which must appear in the statutes, between quotation marks.
Consent to carry out administrative procedures
Le relocation of a company's registered office requires the fulfillment of administrative procedures. And the report constitutes an essential proof to modify its Kbis extract. Thus, the company must compile a file and submit it.
She can do it herself but she also has the possibility of entrust this work to a person of his choice. This is why the Siege Transfer PV usually include a consent. This clause gives permission to the holder to carry out the procedures in the name and on behalf of the company.
at [New headquarters address] from [Effective Date].
SECOND RESOLUTION – MODIFICATION OF THE STATUTES
The general assembly decides, by a majority of votes, to modify the article [Number of the article concerned in the statutes] statutes as follows:
“ITEM NUMBER [NUMBER] : THE HEAD OFFICE
The registered office is located at [Full address of new headquarters]."
Other information in the article remains unchanged.
THIRD RESOLUTION – AUTHORITY TO COMPLETE FORMALITIES
The general meeting grants all powers to [Name and first name of the authorized person or "bearer of a copy or extract of these minutes"] to carry out the legal formalities relating to the decisions adopted above.
The resolutions are put to the vote and adopted by the required majority and with the necessary dropouts.
From all the above, this report has been drawn up, signed by the chairman and by all the partners present or represented and recorded in the special register provided for by law. .
Siege Transfer PV Templates
Model of seat transfer minutes for a SASU or an EURL
The SASU and EURL only have one single partner. Consequently, the deeds contain less information than those of companies bringing together several partners. here is a seat transfer minutes template for companies to sole shareholder :
MINUTES OF THE DECISIONS OF THE SOLE SHAREHOLDER OF [DATE]
Le [date] in [Hours], [Name and first name of the sole shareholder], sole shareholder of the company [Corporate name] resident [Address of the sole shareholder], ["manager or chairman" or "after having read the report of the chairman/manager"] made the following decisions:
– Transfer of the registered office and modification of the articles of association
– Power to complete the formalitiesFIRST DECISION – TRANSFER OF HEADQUARTERS AND MODIFICATION OF STATUTES
[Name and first name of the sole shareholder], sole shareholder, ["after having read the report of the manager/president" if applicable], decides to change the address of the registered office of [Former headquarters address] à [New headquarters address] From [Effective Date].
Article [Number of the article concerned in the statutes] of the articles of association is therefore amended as follows:
“ITEM NUMBER [NUMBER] : THE HEAD OFFICE
The registered office is located at [Full address of new headquarters]."Other information in the article remains unchanged.
SECOND DECISION – AUTHORITY TO COMPLETE FORMALITIES
The sole shareholder grants all powers to [Name and first name of the authorized person or "bearer of a copy or extract of these minutes"] to carry out the legal formalities relating to the decisions adopted above.
From all the above, this report has been drawn up, signed by the sole shareholder and recorded in the special register provided for by law..
Model transfer of seat report for a SAS, a SARL or an SA
The seat transfer report of a SAS, SARL or SA must contain additional information. We do not speak of “decisions” but of “resolutions”. Moreover, the latter are subject to a vote. They can only be adopted if they respect the majorities provided for in the Law or in the articles of association. here is a sample transfer minutes for companies who understand several associates :
MINUTES OF THE EXTRAORDINARY GENERAL MEETING OF [DATE]
Le [date] in [Hours], the partners of the company [Corporate name] gathered at [Location of the GA], in an extraordinary general meeting upon notice sent to them individually, by [Means used to convene the partners], speak [Manager or President].
The meeting is chaired by [Name, first name(s) and quality of the chairman of the meeting].
Are present and/or represented: [Names, first names of the partners present as well as the number of shares held], represented by virtue of the powers appended to these minutes, by [if applicable, surname and first name of the representative(s)].
A total of [Number of partners] associates present or represented, totaling [Number of corresponding securities] [“Units” or “shares”] on [Total number of shares forming the share capital] [“Units” or “shares”]The general meeting decided on a change of the head office from the [Effective Date]. The article [number of the article concerned in the statutes] of the articles of association has therefore been amended as follows: “ARTICLE NUMBER [NUMBER] : THE HEAD OFFICE
The seat is attached to [Full address of new headquarters]. The other information in the article remains unchanged and the resolution was adopted at [Majority].
Permission has also been given to [Name and first name of the authorized person or "bearer of a copy or extract of these minutes"] to carry out the legal formalities in connection with these resolutions. Once the agenda was exhausted and without further requests, the session was adjourned. A copy of the minutes was signed by [The legal representative or the partners present/represented].You want to transfer your the head office ? Use our partner service: I transfer !
Also read on transfer of registered office :
- Transferring your head office: how much does it cost ?
- The transfer of the registered office of a SASU
- The transfer of the registered office of an EURL
- The procedure for transferring your headquarters to the Internet
- The transfer of the registered office of an SAS
- The transfer of the registered office of an LLC
